Assistant Property Manager

Alameda, CA
Full-time


The Alameda Point Collaborative works to end homelessness by providing housing and services to create communities where formerly homeless families and individuals can flourish.

POSITION: Assistant Property Manager

DIVISION: Housing

REPORTS TO: Director of Housing

CLASSIFICATION: Nonexempt

SUPERVISES: N/A

PRIMARY FUNCTION

Under the direct supervision of the Director of Housing, assists the APC property management team in the supervision and management of the APC affordable housing program including leasing, rent collections, resident recertification, and interface with residents and other members of the APC collaborative services team.

DESCRIPTION OF DUTIES

  • Assist in the daily management of 178 housing units and commercial properties
  • Responsible under the direction of the Property Manager, for all phases of the property operations and to act as main point of contact in the absence of the Director of Housing.
  • Must demonstrate knowledge of Fair Housing Law and other legal issues of local ordinances as they affect the property’s operation.
  • Collect rent from tenants, collect HAP payments. Responsible for processing payments through Yardi Beacon system, producing deposit documents and delivering to accounting on a timely basis.
  • Update the Director of Housing for any potential or existing problems regarding rent payments, recertification
  • Updates Rent Collection Report and submits to the Finance Department on a monthly basis
  • Update Master tenant list on a monthly basis
  • Provide specific duties by performing interim and annual recertification’s to establish monthly rent amount according to HUD guidelines.
  • Interface and maintain a cooperative working relationship with the City of Alameda Housing Authority and other outside agencies.
  • Assist Resident Managers with housing applications and rent-up activities
  • Assist the Director of Housing with the process of Reasonable Accommodation Requests
  • Daily interface with residents, including telephone and drop-in contacts
  • Assist the Director of Housing with interface with facility management staff regarding housing unit readiness and/or repairs and maintenance
  • Maintain housing documentation systems and prepare reports as needed or directed
  • Attend and participate in all required meetings
  • Other duties as assigned

QUALIFICATIONS & EXPERIENCE

· Two or more years, working in a Property Management environment with preference given to non-profit and/or HUD-subsidized supportive housing.

· COS training a plus and/or completion of certification within 6 months of employment

· One or more years of experience working with underserved and/or homeless populations

· Computer literate and demonstrated abilities with PCs, Microsoft Office, Excel, and related software, preference given to Yardi software experience.

· Some staff supervision experience is a plus

ESSENTIAL FUNCTIONS & SKILLS

· Ability to work independently and as member of collaborative services team

· Ability to work effectively in high stress situations

· Ability to sit for long periods of time

· Good communication skills including written, verbal, in person and by telephone

· Ability to learn new tasks and/or systems

· Ability to prioritize workload frequently

· Reasoning and thinking skills and ability to problem solve

· Occasional lifting of 10-20 pounds

This job description does not promise or imply that the functions listed are the only duties to be performed or that the position may not change or be eliminated. Employees are always expected to follow their supervisor’s instructions and to perform the tasks requested by their supervisors. APC is an equal opportunity employer.

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